Privacy policy | Be a Hero UA

Privacy policy
of Be A Hero Foundation

Applies from 17 March 2022.

    1. General information
      The administrator of personal data is Fundacja Be A Hero, with headquarters in Pruszków, 05-800, ul. Parzniewska 4 NIP (tax identification number):5342648741; 0000960529; REGON:521493858, entered in the register of associations, other social and professional organizations, foundations and independent public health care institutions, as well as to the register of entrepreneurs, conducted by the District Court for the capital city of Warsaw in Warsaw, 14th Department Commercial of the National Court Register (hereinafter also referred to as: the Foundation), represented by the Management Board – members of the Management Board acting jointly – Marta Małecka and Maciej Mielniczuk.

      The purpose of the Privacy Policy is to collect the essential rules regarding the processing of personal data by Fundacja Ocalenie. We present key groups of people whose data we process, describe for what purposes and on what legal basis we do it. We also inform you about the rights of persons whose data we process. In order to ensure the security of data entrusted to us, we have developed internal procedures and recommendations to prevent disclosure of data to unauthorized individuals. Their performance is supervised and their compliance is constantly checked with the relevant legal acts – the Act on the protection of personal data, the Act on the provision of electronic services, as well as all kinds of executive acts and acts of Community law, such as the General Data Protection Regulation of 27 April 2016 (GDPR).

      For improved clarity of the Privacy Policy, we have replaced the term „Data Owner” with „You”, „Administrator” – „We”, „Fundacja”, „Fundacja Ocalenie”. The term „GDPR” refers to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals concerning the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC. The term „CRM” (Customer Relationship Management) means an IT program used by Fundacja Be A Hero for relationship management.

 

    1. Whose data do we process and on what terms?

      Data of users of beaheroua.org, beahero.org.pl. Through our websites, we collect data only to an extent that is necessary to manage these pages, ensure the efficient operation of the functionalities offered within them and analyze the effectiveness of communication. Fundacja websites utilize so-called system logs – automatic recording of anonymous information, such as the time of a user’s visit to the website, user’s IP address, URL address, type of browser, data on downloaded files, etc. All statistical data related to the usage of Our websites will be stored until Fundacja terminates its activity, on grounds of legitimate interest. Data of our donors Fundacja Be A Hero can be financially supported with donations, either via direct bank transfer, the PayNow system or PayPal, which allows for online payments using transfer or credit card. In the case of a bank transfer donation, we process the personal data provided by the bank, which consists of: name and surname, bank account number, amount donated and the address. This data is necessary in the process of concluding the agreement and fulfilling the foundation’s legal obligations (e.g. towards accounting regulations). Additional information included in the title of the transfer (e.g. an e-mail address) will be processed on grounds of legitimate interest, with the purpose of sending our thanks for your support. It is for the same purpose that we use the address data included in the bank transfer information. If you do not wish to receive such messages, please inform us of your objection by sending us an e-mail (saying, for example: “I do not wish to receive a thank-you letter and/or e-mail”) to the address: dane@beahero.org.pl. If you wish for us to direct the correspondence to a different location than the one pointed out in the transfer data, or want it delivered by e-mail – please contact us at the address given above, or include your e-mail address in the title of the transfer. In the case of a donation using the PayNow system, please include your name and surname, so that we know who we are concluding an agreement with (so that later we can, for example, provide a certificate that will enable the deduction of the donation from taxes, or refunding mistakenly paid money), the amount of donated funds and an e-mail address, necessary for the CRM system to process the payment. This data is necessary in the process of concluding the agreement and fulfilling the foundation’s legal obligations. Providing aforementioned information is voluntary. However, it is a necessary prerequisite for the donation. We will also use the e-mail address – on grounds of legitimate interest – to send you the transfer confirmation, and our thanks for your support. If you do not wish to receive the thank-you message, please inform us of your objection by sending us an e-mail to the address: dane@beahero.org.pl. If the PayNow system is in possession of your address information, we will use it, on grounds of legitimate interest, for statistical purposes. The personal data of our donors is processed for 5 years, starting from the end of the calendar year, during which the last interaction (e.g. a donation, unsubscribing from the newsletter, participation in one of our events that requires registration) with the donor has been registered in the CRM system.

      Data of the subscribers of our newsletter
      We process the names, surnames and e-mail addresses of subscribers of Fundacja Be A Hero newsletter, in order to provide information on the foundation’s activities and matters connected to our area of activity in general. The basis on which we process data is an agreement to the subscription, which can be withdrawn at any time. Providing personal data is voluntary, but necessary to be added to the mailing list. The data is processed until Fundacja Be A Hero terminates its activity, or until the subscription agreement is withdrawn. The data of former newsletter subscribers is processed on grounds of legitimate interest, to the purpose of relationship management, for 2 years, starting from the end of the calendar year, during which the last interaction (e.g. a donation, unsubscribing from the newsletter, participation in one of our events that requires registration) with the donor has been registered in the CRM system. If you wish for us to remove information of your subscription sooner than that and cease any contact with you, send us a message at dane@beahero.org.pl.

      Data of persons who use private communication channels
      Data of persons, who have been contacted by us by e-mail (sent from addresses using the “beahero.org.pl” or “beaheroua.org” domain), phone, SMS or post, shall be processed on grounds of legitimate interest, , in order to manage correspondence, in the purpose indicated in the correspondence or in order to make contact in the future. This data may involve first and last name, address, e-mail address, telephone number or other information enclosed within the message. Provision of this data is voluntary. The data is processed for archiving purposes and relationship management until Fundacja terminates its activity, except for sensitive data, which are erased or rendered anonymous immediately after concluding a case. When writing or calling us, please refrain from providing unnecessary data. Should we need additional information, we will ask for you to provide it.

      Data of persons contacting the Foundation via social network

      Facebook, Instagram and Linkedin are the administrators of personal data of their respective users and process them on the basis of their respective terms of service and data policies. Once you start interacting with us via Facebook, Instagram or Linkedin (liking/following our page, joining a group managed by us, reacting to posts, sharing/retweeting, commenting, sending a private message), Fundacja Be A Hero becomes the controller of your data, alongside with Facebook, Instagram or Linkedin, respectively. Data, such as first and last name, age, image, public profile and other information, conveyed in private messages or comments, shall be processed until the termination of Fundacja’s activity on grounds of legitimate interest, and for purposes of responding to comments and messages, keeping in touch with anyone interacting with us and analysis of our communication efficiency.

 

    1. Statistics (Google Analytics)

      On our Website, we use Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States („Google”). Google is analyzing the usage of our website on our behalf. For this purpose the cookies described in section 9 are used. The information collected by Google, connected with your usage of our website (such as the URL that links to the website, the pages you visit, browser type, language settings, operating system, screen resolution) will be forwarded to our Google server in the USA, where it will be stored and analyzed. Their results are made available for us in an anonymous form. Your usage data is not linked to your full IP address in this process. It is possible to withdraw your consent to the use of analysis of the website at any time by downloading and installing the relevant Google browser plugin.

      Further information about Google Analytics is available in the Google Analytics Terms of Service, the Google Analytics Privacy and Data Protection Guidelines andthe Google Analytics Privacy Policy.

 

    1. Complaints

      If you would like to exercise any of your personal data rights or simply ask a question about our Privacy Policy, please email us: dane@beahero.org.pl You also have the right to make complaints about all issues regulated by our Privacy Policy.
      Complaints should be submitted in writing, by registered letter to the address of Fundacja Ocalenie. A correctly submitted complaint should include at least the name and surname, the mailing address and the content and basis for the complaint. Giving the aforementioned data is necessary for considering the complaint. Complaints that do not fulfill these requirements will not be considered.

      Complaints will be considered within 14 days of their submission to the foundation.
      If you discover that your data is being processed against the law, you may also file a complaint to the supervisory authority – the President of the Office for Personal Data Protection.

 

    1. Data sharing
      Fundacja Be A Hero will transfer your personal data only to:

       

      • entities processing data on our behalf, at our request and for the same purpose on the basis of an authorisation or a personal data processing contract (e.g. IT service or accounting services of the foundation)
      • entities authorized under the relevant legal regulations (e.g. law enforcement agencies).

      What is more, in case of using traditional postal communication, we entrust your personal data for processing to postal agencies (Poczta Polska and other companies operating under postal law)
      on the basis of entrustment agreements and service regulations.
      Your personal data is not a subject for automated decision making, including profiling.

 

    1. Data retention
      Possible periods of time for which personal data may be stored by Fundacja Be A Hero have been described in point 2 of this Privacy Policy.
      In all other cases than those described in point 2, we also reserve the right to process your data after termination of the contract or withdrawal of your consent to the extent required to pursue possible claims in court or if national or EU legislation or international law obliges us to retain data.

 

    1. Your rights
      When it comes to our processing of your personal data, you are entitled to the following rights: If you wish to gain access to your personal data, revise, update or demand its removal, you may always do so by contacting us at any given time: dane@beahero.org.pl. You may also object to the processing of your personal data, request of us to limit the processing of your personal data or demand the transfer of your personal data. These rights may likewise be exercised by contacting us at@beahero.org.pl

       

      If you agreed to our collecting and processing of your personal data, you may withdraw your consent at any time. This will not impact the legality of processing that occurred before the withdrawal, nor will it affect any processing of your personal data on legal bases other than consent.

      You also have the right to file a complaint with a supervisory authority for the protection of personal data, in case you deem the processing of your personal data to violate provisions.

      We respond to any demands from persons seeking to exercise their data protection rights according to applicable provisions concerning data protection.

 

    1. Data security
      When processing your personal data, we apply organisational and technical measures in accordance with the appropriate provisions of law. We store most of the data in electronic form: primarily on our own server and on a rented server and – to a limited extent – on office computers, external drives and phones. We process data be means of IT tools used by the team and entities cooperating with Fundacja Be A Hero, primarily through a CRM relationship management system (hereinafter referred to as CRM), e-mail and a file storage cloud. Some data is stored in the form of paper documents in suitably secured cabinets and rooms.

 

    1. Cookies
      Cookies are small text files sent to your device during the visiting of our websites: beahero.org.pl; beaheroua.org.
      Cookies contain among others the address of the website from which they originate, settings made by the website user pertaining to site layout, font size, colours and contrast options, data entered into forms and a value usually represented by an automatically generated unique number. The cookie mechanism does not retrieve any kind of personal data, or any confidential information from the end-user’s device.
      By using the websites of Fundacja Be A Hero you agree to the use of cookies. As an end-user you have the option of using websites without the use of cookies however some website functions may then not work properly. Keep in mind that you can always change your cookie settings yourself as well as delete cookies using the available settings in your internet browser of choice. In case of not agreeing to the use of cookies it is possible to select the option of blocking cookies or notifying their transmission in the browser settings.
      Our websites may use the following cookies:

       

      • Authentication files – used for services requiring the authentication of the end-user on a website as well as for detecting abuse in the field of website authentication.
      • Statistical files – used for collecting information detailing the end-user’s use of a website.
      • Functional files – used for memorizing the end-user’s user interface settings and personalisation, e.g. language choice, font size, website appearance, etc.

      In order to manage cookie settings, select your app of choice from the list of official browser developers’ websites and proceed in accordance with the developer’s instructions:

      Mobile devices:

 

  1. Changes to the Privacy Policy
    Fundacja Be A Hero reserves the right to make unilateral changes to the content of the present Privacy Policy at any time. Revisions come into effect on the day of their publishing within the website www.beaheroua.org.